Guides In Choosing Serviced Office

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Serviced office has become an increasingly popular option for business community mainly because of its flexibility and cost efficiency. For this reason, serviced office is widely chosen by startup, small to medium sized companies, or representative office of international / multinational companies.

Today in a metropolitan city like Jakarta, you can find many serviced office providers, giving you unlimited choices. As such, the process of selecting serviced office can be overwhelming and time consuming. As it is not practical to visit all serviced offices in Jakarta, below are guidelines to help you in the selection process.

Determine your needs and your budget
Start the process only after you determine the number of your employees and confirm the availability of your budget. Serviced office contract is usually more flexible than conventional office in terms of contract period and rental payment, nonetheless it is wise to plan for at least 12 months ahead.

Choose your preferred area
If your budget allows, you should aim for a serviced office located in Jakarta CBD areas. Consider two most popular business districts in Jakarta i.e. Jl. Sudirman (Central Jakarta CBD) and Jl. Simatupang (South Jakarta CBD). Though price of a serviced office in CBD areas may be higher, the easy accessibility and the prestige it offers outweigh the premium you pay.

Most serviced office clients still prefer their office to be located in office buildings instead of in a crowded shopping mall. Office buildings that have banks, restaurants, cafés, hospitals and other essential amenities within or around them provide significant convenience especially given Jakarta traffic.

Shortlist serviced office providers in that area
Research as many prominent serviced office providers in the areas of your choice. Check their websites, read the testimonials and reviews from their serviced office clients to give you an objective picture. Shortlist your preferred providers of serviced office based on those independent third party testimonials and reviews.

Visit the serviced office to check its facilities
Once you have shortlisted the providers, it is time to visit them. Find out personally if the furnishings, furniture and the ambience inside and outside the serviced office suit you.

Meeting rooms are important for serviced office clients, so do make sure there are enough meeting rooms with sizes that will accommodate your needs especially if your business requires frequent presentation or seminar.

While serviced office is your private office, you will be sharing some common facilities such as the lounge and pantry, so make sure those facilities are as good as it is advertised.

Make sure there is high-speed internet connection not just in the serviced office but also in the whole area. Check if there is on-site internet support personnel as it is a huge advantage to have one on standby.

Check the safety and security inside and outside the serviced office and within the office building. Hygiene and security system (CCTV, access card, keys) are necessities.

Observe the management and staff
Sit down and chat with the management and staff to get a feel of how competent and responsive they are. Remember you will depend on their services on daily basis as they will take care of your phones, mails and documents, cleaning etc.

Check the terms and conditions
Serviced office terms and conditions are usually quite straightforward, you should check if there are “hidden” costs. Make sure all costs are accounted for. You should also check smaller details such as after office access especially if you have to frequently work late.

Conclusion
While serviced office contracts are typically much shorter than conventional office, you should plan to stay for as long as you can. Changing office will cost time and money not only because you need to re-do the selection process again but also because you will need to change your business domicile address in all your company legal papers.

Price does matter in choosing your serviced office. Stretching your budget too far is not worth it. However, the cheapest may not be the best. Find the right balance between what you aspire to, and what you can afford. Choose one that will help you grow your business.

Amethyst Executive Suites provides Serviced Office, Coworking Space and Virtual Office in Jl. Sudirman (Central Jakarta CBD) and Jl. Simatupang (South Jakarta CBD). Our serviced office tenants include startup and growing local companies as well as representatives of established multinational companies. To find out more about our services and promotional offers, please visit www.amethystsuites.com or call or whatsapp +62 896 3694 1711 (Sahid Sudirman Center) or +62 896 3694 1722 (18 Office Park).


Panduan Memilih Serviced Office (Kantor Siap Pakai)

Serviced office bertambah populer di komunitas bisnis karena merupakan pilihan yang fleksibel dan lebih hemat. Karena itu, serviced office menjadi pilihan bagi perusahaan startup, kecil dan menengah maupun bagi kantor perwakilan dari perusahaan internasional / multinasional.

Dewasa ini di kota metropolitan seperti Jakarta, ada banyak operator serviced office, sehingga pilihan yang ada tidak terbatas. Proses memilih serviced office bisa merepotkan dan menghabiskan waktu. Karena tidak praktis bagi anda untuk mengunjungi semua serviced office di Jakarta, silahkan ikuti panduan di bawah ini untuk membantu anda dalam proses memilih.

Pastikan kebutuhan dan anggaran anda
Pastikan berapa banyak karyawan anda dan anggaran yang ada. Walaupun perjanjian sewa serviced office biasanya lebih fleksible dibandingkan dengan kantor konvensional, namun sebaiknya anda membuat rencana untuk 12 bulan kedepan.

Pilih daerah kantor sesuai minat anda
Jika anggaran anda memungkinkan, sebaiknya anda memilih serviced office yang berlokasi di daerah CBD Jakarta. Pertimbangkan 2 daerah CBD yang paling populer di Jakarta yaitu di Jl. Sudirman (CBD Jakarta Pusat) dan di Jl. Simatupang (CBD Jakarta Selatan). Walaupun harga sewa serviced office di daerah CBD lebih mahal, namun akses yang mudah dan gengsi yang diberikan akan melebihi biaya ekstra yang anda bayar.

Kebanyakan klien serviced office lebih memilih kantor yang berlokasi di dalam gedung kantor daripada di pusat perbelanjaan yang ramai. Gedung kantor yang mempunyai fasilitas penting seperti bank, restoran, café dan rumah sakit di dalam maupun di sekitarnya memberikan banyak kemudahan apalagi karena kemacetan di Jakarta.

Buat daftar pendek operator serviced office di daerah yang sudah dipilih
Pelajari sebanyak mungkin operator serviced office yang berada di daerah yang sudah anda pilih. Periksa website mereka, baca testimoni dan ulasan dari klien serviced office untuk memberikan gambaran secara objektif. Berdasarkan testimoni dan ulasan tersebut, buatlah daftar pendek operator serviced office yang anda minati.

Kunjungi serviced office untuk memeriksa fasilitasnya
Setelah memperkecil pilihan anda, saatnya untuk mengunjungi langsung. Periksa jika anda cocok dengan suasana, furnitur dan perlengkapan lainnya di dalam dan di luar serviced office yang anda minati.

Meeting room merupakan fasilitas penting bagi klien serviced office, jadi pastikan ada cukup meeting room yang bisa memenuhi kebutuhan anda terutama jika bisnis anda sering memerlukan presentasi dan seminar.

Walaupun serviced office adalah kantor pribadi anda, fasilitas lainnya seperti lounge dan pantry berada di area bersama, sebaiknya pastikan fasilitas yang ada sesuai yang dijanjikan.

Pastikan koneksi internet berkecepatan tinggi berjalan baik tidak saja ketika berada di dalam serviced office namun juga di seluruh area. Tanyakan juga jika operator menyediakan personil khusus internet yang selalu standby di kantor untuk membantu jika ada gangguan, karena ini besar manfaatnya.

Periksa juga fasilitas keselamatan dan keamanan di dalam dan di luar serviced office serta di gedung. Kebersihan dan sistim keamanan (CCTV, kartu akses, kunci-kunci) merupakan suatu keharusan.

Observasi sikap manajemen dan staf
Berbicaralah dengan manajemen dan staf untuk memastikan bahwa mereka kompeten dan responsif dalam pekerjaan, karena mereka yang akan mengurus telepon, surat, dokumen dan kebersihan kantor anda sehari-hari.

Periksa syarat dan ketentuan
Syarat dan ketentuan serviced office biasanya cukup mudah, namun sebaiknya anda tetap menanyakan apakah ada biaya yang tidak termasuk di dalam sewa, pastikan semua biaya sudah diperhitungkan. Periksa juga hal-hal seperti akses setelah jam kerja apalagi jika anda harus sering bekerja lembur.

Kesimpulan
Walaupun kontrak serviced office biasanya lebih pendek dibandingkan dengan kantor konvensional, ada baiknya anda merencanakan untuk berkantor di tempat yang sama untuk jangka waktu sepanjang mungkin. Pindah kantor menghabiskan waktu dan biaya tidak saja karena anda harus memulai proses pemilihan lagi tapi anda juga harus merubah alamat domisili bisnis anda di semua dokumen legal perusahaan anda.

Harga merupakan faktor penting dalam memilih serviced office. Tidak perlu memaksakan anggaran. Namun, yang termurah belum tentu yang terbaik. Carilah keseimbangan antara apa yang anda inginkan dan apa yang bisa dipenuhi anggaran anda.

Amethyst Executive Suites menyediakan Serviced Office, Coworking Space dan Kantor Virtual di Jl. Sudirman (CBD Jakarta Pusat) dan Jl. Simatupang (CBD Jakarta Selatan). Penyewa Serviced Office kami termasuk perusahaan pemula dan perusahaan lokal yang sedang tumbuh serta perwakilan dari perusahaan multinasional yang sudah mapan. Untuk mengetahui lebih lanjut tentang layanan sewa kantor dan penawaran promo kami, silahkan mengunjungi www.amethystsuites.com atau telepon atau whatsapp +62 896 3694 1711 (Sahid Sudirman Center) atau +62 896 3694 1722 (18 Office Park).

Location: Jakarta, Indonesia

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